The Center for Protection of Minors on Campus

The Citadel is committed to providing a safe environment to all its students, personnel, and campus visitors. Therefore, the directors of all programs involving minors at The Citadel must download, complete, and submit the Forms (complete set of forms included here) with the Protection of Minors Policy. The forms are in Reader Extended PDF format and can be filled out, saved, and submitted as a package. If you have questions about hosting an activity involving minors, please contact The Citadel’s Office of Institutional Compliance at 843-953-2667 or compliance@citadel.edu.

	Annex A Items	Programs
1.	Complete Form 1: “Application and Risk Assessment Form for Activities Involving Minors at The Citadel.”	All Programs.
2.	Complete and sign Letter of Agreement (contract). Citadel-sponsored Programs are exempt from completing this agreement. Contact the Reservation and Event Management Office at reservations@citadel.edu or 843-953-4611 for a copy of the Letter of Agreement.	All 3^rd Party and Citadel Employee Independently Sponsored Programs.
3.	Complete Form 2: “Charter Transportation Service Information Request.”	All Programs.
4.	A detailed itinerary with activities listed.	All Programs.
5.	Brochure / advertising materials.	All Programs.
6.	Certificate of General Liability Insurance and Accidental Medical Insurance Coverage listing the Citadel as an additional insured with limits of at least $1,000,000 per occurrence and $3,000,000 aggregate (for day programs only) or $5,000,000 aggregate (for high risk or overnight programs). Coverage must include sexual molestation coverage ($1,000,000). Medical Expense Reimbursement (Med Pay) should be $5,000 per individual. Additional amounts may be necessary, per the discretion of the Vice President for Finance. (Citadel-sponsored Programs are covered by the Insurance Reserve Fund (IRF) and are therefore exempt from providing any certificates.)	All 3^rd Party and Citadel Employee Independently Sponsored Programs.
7.	Copies of the program’s safety training materials. Activity specific safety awareness training must be provided to all counselors and activity administrators, to include all persons who will have any contact with minors attending the activity. Safety training must be provided prior to the start of any activities involving children, and must include (1) rules for counselors and administrators, (2) first aid, (3) CPR training (if appropriate), (4) harassment, (5) bullying, (6) sexual harassment and (7) sexual assault.	All Programs.
8.	Copies of Child Protection Training Certification.	All Programs.
9.	Charter Transportation Service Documentation: Certificate of Insurance for Charter Service Driver Certification and Training for Charter Service Vehicular Maintenance for Charter Service Vehicular Accidents of Charter Service	For Programs using Charter Transportation Services.
10.	Complete, sign, and scan Form 3: “Acknowledgement and Authorization Form.”	All Programs.

The Program Director of all Programs must obtain the documents listed in the table below from the participants prior to the program occurring at The Citadel. These documents must be brought to the event for possible inspection by Citadel Officials.

	Annex B Items	Programs
1.	Form 4: “Program Counselor’s Voluntary Disclosure and Background Check.”	All Programs.
2.	Form 5: “Release and Hold Harmless, Medical, Photography, & Transport Consent Agreement” from all Participants in Program.	All Programs.
3.	Form 6: “Physician’s Certification of Participant’s Health” from all Participants in a Sports-related Program.	For all Sports Programs.
4.	Form 7: “Program Incident Report Form (only filled out if an incident occurs)	All Programs within 24 hours of an incident.

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